Beverage Partner Information
The following provides information for and about Beverage Partners within the Community Partners Program. Before filling out the online application, please read through this information as well as the documents entitled Community Partners Program 2008 – General Information, Information for 2008 Donation Partners, and Event Conduct Policy.
Contents of this page
Beverage Partner Training Schedule 2008 NEW!
Overview
Eligibility
Licensing
Finance
Pricing
Equipment
Product Inventory
Staff, Supervision & Conduct
Volunteer Identification
Amplified Sound
Cleaning
Non-Discrimination/Domestic Partner Benefits
Contract
Inquiries
Beverage Partner Training Schedule 2008
In order to meet the new Alcoholic Beverage Control requirements all bar staff MUST attend an ABC Certification meeting. The dates are included below. If your staff have already completed the training within the previous 3 years, hold either a blue ABC LEAD or white RBS card, they do not have to attend the training this year. This is only for new staff or staff that are outside of the 3 year limit. They only need to attend one of the meetings shown below.
The standard Beverage Partner meeting for the booth captain, alternative contact and the booth treasurer is on June 17
th. These three people must attend this one and only meeting.
Tuesday June 17th, 6pm – 7.30pm – Beverage Orientations Meeting for Booth Captain,
Alternative Contact and Booth Treasurer only.
Saturday June 21st, 11am – 12pm – ABC Certification training for ALL BAR STAFF
Saturday June 21st, 1pm – 2pm – ABC Certification training for ALL BAR STAFF
Monday June 23rd, 7pm – 9pm – ABC Certification training for ALL BAR STAFF
Locations of these meetings will be announced via email.
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This information is provided to potential Beverage Partners in anticipation of frequently asked questions and should be read in conjunction with the more general notes entitled Community Partner Program General Information.
Please read this information carefully before completing the 2007 Community Partner Application Form. All questions should be directed to Brendan Behan by email or by calling (415) 864-0831 Monday-Friday, 9 a.m. – 5 p.m.
The San Francisco LGBT Pride Celebration Committee will heretofore be referred to by the abbreviation SFLGBTPCC.
Eligibility
While we do our best to place those organizations accepted into the Community Partners Program into the area of their preference, priority is given to those Beverage Partners who have previous experience operating a beverage booth and/or vending beverages.
Eligibility for the program is based on available space in relation to the number of applications received. Applicant organizations must be based within the nine counties of the Bay Area: Alameda County, Contra Costa County, Marin County, Napa County, San Francisco County, San Mateo County, Santa Clara County, Solano County, and Sonoma County.
Additionally, the Community Partners Program is only open to non-profit organization whose mission involves service to lesbian, gay, bisexual, and transgender communities, people living with HIV/AIDS or breast cancer, or positive outreach/education to the general public about these issues.
Not all who apply will be accepted.
Licensing
SFLGBTPCC will obtain all necessary permits relating to the sale of beverages.
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The Beverage Partner will receive a cash float from SFLGBTPCC and shall be responsible for accounting for all sales to SFLGBTPCC during the course of the event. Deposits with SFLGBTPCC should be counted prior to deposit and will be verified. Tips should be kept separately from sales monies.
When the gross earnings for your booth have been counted, a statement will be prepared detailing the attributable expenses. These expenses will be deducted from the gross earnings; expenses include the cost of booth structures, beer technicians, tables, chairs, ice, product, cups, storage bins, dumpster, forklift expenses, license cost, radio, liquor liability insurance, sales tax, and other related expenses as defined by SFLGBTPCC. The statement will reflect the net proceeds from your booth less expenses of which 30% will go directly to your organization.
The statement and check will be presented to your nominated representative at the Community Partners Check Granting Party to be held no later than August 31, 2007. For organizations that do not send a representative to the party, checks will be delivered no later than September 15, 2007, by U.S. post to the most current address on file.
Pricing
The price to the consumer of all beverages will be set by SFLGBTPCC in advance. It is anticipated that this will be as follows*:
| Product | Measure | Price* With Sticker | Price* Without Sticker |
| Bud Light/Budweiser | 14oz Plastic Cup | $4 | $5 |
| Red Hook | 14oz Plastic Cup | $5 | $6 |
| O’Douls | 14oz Plastic Cup | $4 | $5 |
| Water | 20oz Plastic Bottle | $2 | $3 |
| Soda/Red Bull | 20oz Plastic Bottle | $2 | $3 |
| Cocktails | 10oz Plastic Cup | $5 | $6 |
| Small Margarita | 12oz Plastic Cup | $6 | $7 |
| Large Margarita | 20oz Plastic Cup | $10 | $11 |
| Wine | 8oz Plastic Cup | $3 | $4 |
| Bacardi Silver | 12oz Plastic Cup | $3 | $4 |
* Note: Prices and products subject to change without notice. Final prices and products will be noted at the Beverage Partner meeting held 10 prior to the event.
Equipment
Booths structures of varying size will be supplied (according to product and site). Each booth will be equipped with tables and/or serving pier around the perimeter. In addition to the product to sell, each booth will also be supplied with cups, ice, bins for storage, and a dumpster for litter. In addition, booths vending beer will have access to a technician supplied by Anheuser-Busch.
No electrical power will be provided.
Product Inventory
A predetermined quantity of stock will be delivered to each booth. All opened cases and tapped kegs will be itemized as an expense before calculation of your share, so please exercise caution when opening more than one case of product at any one time, as opened cases will be added to the total cost calculation for your booth even in the event that the product is not sold. Please review Section 4 Finance above for information on how this will affect the final grant amount. Tapping of beer kegs after 4:00 p.m. shall only be permissible with the consent of the Beverage Manager.
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Each Beverage Partner must provide a minimum of six volunteers on Saturday and twelve volunteers on Sunday to staff each booth under their supervision when the event begins. One of these volunteers will be the booth supervisor, two should be designated as cash counters, and one should be designated as refill/stock watch and cleaner. The remaining two/eight will be servers. All staff must attend a training session organized by SFLGBTPCC by June 17. Stock and product will be delivered to the booth but all loading and unloading will be done by your volunteers.
The supervisor and one other volunteer must be at their booth space at 6:30 a.m. on the morning of their organization's assignment and the first shift of volunteers (an additional 4 volunteers) should report for duty no later than 10:00 a.m. The booth should be staffed at full compliment (12 persons) throughout the duration of the event (event times are 11:00 a.m. – 6:00 p.m. on Saturday and 11:00 a.m. – 7:00 p.m. on Sunday). A minimum two-person volunteer compliment should continue to act as security for the booth until all cash has been deposited and all stock has been collected and signed for. For Saturday booths, reduce the numbers given in this illustration half.
NOTE: These are only approximations, and exact staffing details depend on the type and location of the booth that you are awarded. All staffing information will be provided in the Beverage Partner handout that will be given at the Orientation meeting and available near the beginning of June electronically.
The bar operation at the event will be managed by a Beverage Manager. S/he will supervise all aspects of the beverage operation at the event and have complete authority from SFLGBTPCC.
All personnel involved with the Beverage operation must observe SFLGBTPCC’s policy regarding Event Conduct.
Beverage Partners undertake to obey all safety and other regulations imposed by either SFLGBTPCC and/or The City & County of San Francisco.
Volunteer Identification
Each organization's volunteers should be clearly identifiable at the event as belonging to your organization.
Amplified Sound
No amplified sound shall be permitted in any of the booths without the express written permission of SFLGBTPCC.
Cleaning
You must keep litter to a minimum and in particular must ensure that packaging for stock, etc., is cleared promptly. Trash should not be allowed to accumulate, which poses a safety and fire hazard. At the conclusion of the event, each Beverage Partner shall ensure that the site occupied by the booth is free of litter. If the booth is not left in this condition as determined by SFLGBTPCC, a $500.00 fee will be applied to the total cost calculation for the booth in question.
Non-Discrimination/Domestic Partner Benefits
SFLGBTPCC requires that its Community Partners include sexual orientation and gender identity in their employment and service non-discrimination policies.
SFLGBTPCC also requires that its partners not discriminate in the provision of benefits between employees with domestic partners and employees with spouses, and/or between the domestic partners and spouses of employees.
Contract
The above notes will be taken as forming the basis of the understanding between SFLGBTPCC and its partners. These notes will be formalized within the body of a contract document to be signed by each beverage partner at a later date. In the event of a conflict between the contract and this document, the contract shall take precedence.
Inquiries
All inquiries about the Community Partners Program should be directed to:
Brendan Behan, Community Mobilization Specialist & Volunteer Coordinator
Email
T: (415) 864-0831
San Francisco LGBT Pride Celebration Committee
1800 Market Street, PMB #5
San Francisco, CA 94102