General Information
The following contains general information on the Community Partners Program. Before filling out the online application, please read through this general information as well as the documents entitled Information for 2008 Beverage Partners, Information for 2008 Donation Partners, and Event Conduct Policy.'
Contents of this page
Overview
Background
Requirements
Beverage Partners Overview
Donations Partners Overview
Other Areas
Selection
Grant Payments
Visibility
No Third Party Sponsorship
Application
Inquiries
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The Community Partners Program is a beneficiary program open to non-profit organizations in the Bay Area. Community organizations provide Pride with volunteers the weekend of the event, and, in return, Pride awards the organizations with a grant based on agreements appropriate for the areas in which volunteers are provided, be it donations or beverage booths (or another area of the Celebration if San Francisco Pride determines that the beverage and donations areas have been filled).
San Francisco Pride's Community Partners Program is one of the many ways in which Pride is working to strengthen our communities. By partnering with community organizations, San Francisco LGBT Pride is building a stable, community-based future for the Pride event while simultaneously investing in our community.
Background
Commemorating our community’s heritage, The San Francisco LGBT Pride Parade and Celebration is now established as one of the world’s largest annual LGBT events. This year is our 38th anniversary and the theme is "United by Pride, Bound for Equality"
The celebration will take place on Saturday, June 28 and Sunday, June 29. The parade will take place on Sunday, June 29, starting at 10:30 a.m. on Market St. from Beale St. to 8th St. The Celebration takes place at Civic Center, with over 15 performance stages including the headlining main stage, which has showcased the talent of Lisa Lisa, Crystal Waters, En Vogue, the B-52’s, Third Eye Blind, and Chaka Khan, among many others.
Broadly speaking, the opportunities for partnering with Pride fall into three categories: Beverage Partners, Donations Partners, and Accessibility Partners. Organizations who work with the Beverage Program will provide volunteers to operate the beverage booths (beer, liquor, wine, water, and soda) at the event. Those working with the Donations Program will provide volunteers to collect donations at the front gates as people enter the celebration site. Finally, Accessibility Partners work with the San Francisco Pride Celebration Committee to ensure the proper management of Deaf/Hard-of-Hearing spaces as well as any other area of the event that requires special attention so as to make the event accessible to differently-abled persons.
Requirements
The Community Partners Program is open to any non-profit organization whose mission involves service to lesbian, gay, bisexual, transgender communities, people living with HIV/AIDS or breast cancer, or positive outreach to the general public about these issues.
All community partners must commit a minimum of 6 - 10 volunteers to working at the Pride event depending on the area for which they are chosen.
It is a condition that all staff provided by community partners be volunteers and 100% of the funds received by the Community Partners Program be applied to their purposes as specified in the mission statement of their organization. Subject to that, the funds may be applied in whatever manner and towards projects and/or running costs as the partnering organization sees fit.
An organization may indicate their preference with regard to being a beverage partner, a donations partner, and/or an accessibility partner when applying. While the San Francisco Pride Celebration Committee strives to accommodate indicated preferences, program capacity does not always permit us to meet these preferences in all instances.
All applications and associated paperwork must be turned in by Monday, March 17, 2008.
Beverage Partners Overview
Community groups staffing beverage booths will be responsible for the sale of liquor, wine, beer, water, and/or soda. Due to the complexity involved with the retail of mixed drinks and cocktails, San Francisco Pride reserves the right to staff liquor booths with contracted labor or community partners based on our organizational needs.
Applicant organizations may request to staff a non-alcoholic beverage booth if preferred but must do so at the time of their application. After deducting all operational expenses (booth structure, cost of product, share of security, insurance, associated labor, clean up, etc.) in connection with each individual beverage booth, approximately 30% of the net proceeds from a given Community Partner's booth will be given as a grant to the Community Partner who staffed the booth (please refer to your final contract for the exact percentage).
Beverage partners will continue to receive all tips associated with their booth but these must be reported to San Francisco Pride for audit and accounting purposes.
The remaining 70% of the net proceeds will help pay for beverage booth supplies, equipment, and administrative and operational costs of the Pride event.
All product to be vended will be supplied by San Francisco Pride. In addition, each of the booths may require decoration with point-of-sale materials relating to the beverage brands on sale and/or the booth sponsor (San Francisco Pride reserves the right to have certain booths sponsored).
Beverage booth assignments will be made by the San Francisco Pride Celebration Committee. San Francisco Pride reserves the right to increase/decrease the number of Beverage Partners according to demand and other situational factors.
It is essential for the smooth running of the beverage operation that Beverage Partners have some experience with beverage sales. San Francisco Pride shall determine, according to experience, which organizations staff which booths and on what days.
For more information refer to ‘Information for 2008 Beverage Partners.'
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Donations will be solicited at certain Muni Metro/BART entrances, at the Parade line-up area, along the Parade route, and at the entrance gates to the Celebration area in the Civic Center. San Francisco Pride is committed to keeping and maintaining an event that is accessible to people of all economic backgrounds. As such, all donations are voluntary and no one will be turned away from the Celebration for not donating.
The Donations Partners will be concerned only with the collection of donations. 50% of all the net revenue obtained through donations collection will be given back to Donations Partners as grants after all operational costs (i.e., stickers, buckets, signage, and other associated expenses) have been deducted from the donations received. Each individual Donations Partner's share of the 50% will be based on the number of volunteer hours supplied. Donations supervisors will earn additional hour credits for their work but most also attend additional training. The more money that is collected, the larger the grants to all Donations Partners will be.
The remaining 50% retained by San Francisco Pride will help cover administrative and operational costs for the Pride event.
San Francisco Pride is searching for Donations Partners who can, combined, field approximately 250 volunteers at the event.
For more information refer to ‘Information for 2008 Donations Partners.’
Donations Stickers
A sticker system will operate at San Francisco Pride 2008. Event attendees will be invited to make a $5 minimum donation at the entrance gates by the donations collectors in exchange for which they will receive a specially designed sticker displaying the 2008 event logo. This sticker will entitle the person to special discounts at our beverage booths.
Other Areas
In addition to the Beverage and Donations Partners, San Francisco Pride may find it necessary to recruit and/or to assign Community Partners to assist with Accessibility, the Parade, and/or Recycling if the Pride Celebration Committee determines that the donations and beverage areas have been filled. Compensation will be calculated according to contracts specific to these areas.
Selection
Beverage and Donations Partners will be needed on both Saturday and Sunday, June 28 and 29. In the event that the number of organizations applying exceeds the number of available positions, San Francisco Pride may not be able to extend offers for placement to all those who apply.
San Francisco Pride shall determine, according to experience and other situational factors, the placement and scheduling of those organizations accepted. If your organization is able to attend only one of the two days of the event, this must be indicated at the time of application.
San Francisco Pride has a small number of strategic partners, being 501(c)3 organizations, whom we are working with on multi-level collaborations this year. Those strategic partners have a right of first refusal in respect of Community Partner opportunities.
San Francisco Pride may also need to place specific community organizations in other areas at the Celebration such as Parade, Accessibility, and/or Recycling. The San Francisco Pride Celebration Committee reserves the right to determine whether the Beverage and Donations areas have been filled. San Francisco Pride may seek out specific organizations to assist with the Parade, Accessibility, Recycling, and/or other areas.
San Francisco Pride reserves the right to recruit additional partners after the closing date for applications in the event that one or more organizations drop out of the Community Partners Program.
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Community Partners will receive an itemized statement of the beverage and/or donations proceeds and expenses relevant to their specific booth or area together with a check, which will be presented at the 2008 Check Granting Party held in August 2008. Organizations that do not send a representative to the event to retrieve their check will have their check mailed to the address on file via regular U.S. Post no later than September 15, 2008.
Visibility
Community Partners are encouraged to make themselves visible at the event by wearing clothing or colors that represent their organization. In addition, Community Partners will be profiled, where possible, in the Official San Francisco Pride Guide.
No Third Party Sponsorship
No participating Community Partner may have their activities at Pride sponsored by a third party or bring with them collateral materials bearing the logo or otherwise giving visibility to any third party and/or corporation without the express written permission of SFLGBTPCC.
Application
The 2008 Community Partner Application can be found online here:
http://www.sfpride.org/communitypartners
ALL APPLICATIONS AND ASSOCIATED PAPERWORK MUST BE RECEIVED BY MONDAY, MARCH 17, 2008
If you do not have access to the internet or encounter any problems filling out the application, please contact our office directly to speak with the coordinator of the Community Partners Program, Brendan Behan, at (415) 864-0831 or by email at brendanb@sfpride.org.
RETURNING COMMUNITY PARTNERS
Returning organizations (i.e., those that were Community Partners in 2007) must fill out the online application.NEW COMMUNITY PARTNERS
If this is your organization's first time applying to the program, you will need to do the following:
- Fill out the online application
- Mail or fax in your organization Mission Statement
- Mail or fax in a copy of your 501(c)3 letter of determination from the Internal Revenue Service or other evidence of non-profit status
- Mail or fax an approximately 100-word description of your organization and what you would like to do with your grant if selected.
Your application will not be complete without your mission statement, 501(c)3 letter of determination and a 100-word description.
Incomplete applications will not be accepted.
Completed paperwork can be sent to:
San Francisco Pride
ATTN: Community Partners Program
1800 Market Street, PMB #5
San Francisco, CA 94102
The Pride Committee will review all completed applications after March 30, 2007, and will make a final decision in early April. Once your organization is notified of the decision regarding your application, a final contract will be sent out to you, and you will be put in direct contact with the manager of the program for which your organization was chosen, whether Donations, Beverage, or Accessibility.
Inquiries
All inquiries about the Community Partners Program should be directed to:
Brendan Behan, Community Mobilization Specialist & Volunteer Coordinator
Email
T: (415) 864-0831
San Francisco LGBT Pride Celebration Committee
1800 Market Street, PMB #5
San Francisco, CA 94102